To see our website filtered by an specific destination, select the country: You’re seing the content related to that we can help you with immigration journey. If you want to see a specific destination, immigration journey. If you want to see a different destination, click here

How to Write a Letter of Explanation (LoE)

By Casey August 12, 2021 (Updated December 13, 2021) 3 min. read

In some cases, applicants may be required to provide a Letter of Explanation (LoE) with their application. This may be due to a missing document that could not be given, an incoherence that drew the notice of the immigration official examining your case, and so on. This letter could be needed for many different kinds of applications like Express Entry, a Work Visa, Student Visa, etc.

The LoE is also your means of sharing with immigration officials any additional information that is not on the submitted papers but that you believe is necessary for them to know.

You do not need to explain each supporting document that you are submitting along with your application – only the important parts you may have been missing or were incorrect in the first place.

When Do I Need to Write a Letter of Explanation Canada?

Here are a few situations when you may find a letter of explanation may be needed:

How Do I Write a Letter of Explanation for a Canadian Visa?

Below are some simple guidelines for writing a successful Letter of Explanation:

Remember that your letter will be examined by an immigration agent, not computers, so you will want to write it in a way that will persuade the agent that you have what it takes but just lack this or that piece of paper to prove it.

You will also want to provide any extra proof if it will allow you to build your case – but keep it simple. For example, if your letter of evidence of funds does not include your average account balance for the last six months (as needed), supplement it with bank statements.

How Do I Send a Letter of Explanation?

Make sure the letter of explanation is in the same file format (pdf, docx, etc.) as the document to which it refers. You will want to put the letter on the first page of the file so that it is the first thing the agent reads when they open it. Finally, upload the document normally, on the documents page on your “my application” page, on the “supporting documents” section.

You do not have to merge an LoE with every supporting document you provide along with your application.

Letter of Explanation Format

Below is a sample of a valid letter of explanation:

Disclaimer: this is a guideline and is provided for sample purposes only. Please edit to suit your circumstances as necessary; be sure to only provide truthful and accurate information in your application.

Do I Need a Letter of Explanation for a Canada Study Permit?

A Letter of Explanation is not a requirement for most when applying to study in Canada as an international student. Some Designated Learning Institutions require students to submit documents as part of the application process, while others do not.

When applying for a study permit, however, it is recommended that you submit a Letter of Explanation since it gives the immigration officer insight into your goals for studying in Canada.

Your LOE might be the deciding factor in getting you a study visa in Canada.

What About for a Canada Visitor Visa?

For the same reasons above, it is always recommended to submit an LoE with your visa application, but not required.

Do You Need Help with Your Canada Visa Application?

If so, Contact VisaPlace today. All our cases are handled by competent and experienced immigration professionals who are affiliated with VisaPlace. These professionals consist of lawyers, licensed paralegals, and consultants who work for VisaPlace Legal, an award-winning immigration firm that adheres to the highest standards of client service.

Ready for the next step? Book your 1 on 1 consultation now or call us at 1-888-317-5770.

Have a Question related to your Immigration Needs?

Fill out the FREE Immigration Assessment form and get a response within 24 hours to see if you’re eligible.

The assessment form should take approximately 5-7 minutes to complete. We will get back to you within one business day to let you know if we are able to help.

Belinda Maraj Avatar

Belinda Maraj

Our experience with the team at VisaPlace has been absolutely amazing. Special thank you to Nadia Bakhtiari whom we had the pleasure of partnering with. Nadia was attentive, empathetic, knowledgeable, professional, friendly and accessible. She provided guidance and kept us in the loop every step of the way. We were so impressed with the professionalism and exceptional client experience from VisaPlace that we partnered with them for both our PR application and our citizenship application. Thank you VisaPlace and thank you Nadia!

betty klassen Avatar

betty klassen

We were switched legal teams 3 times within our time there.( This was not our doing) We weren’t impressed at all with the service almost all the way through our experience. Our review would have been 1 star. The response time was awful. To get in contact with our attorney was so difficult. And not thorough. Almost at the end, when we were almost ready to file, we got switched again, but this time, we are thankful. The attorney we got then was Andrew Diamond. He is fantastic and the reason for the 5 star rating. This is his rating. He was phenomenal. Absolutely amazing and prompt with response time and very knowledgeable, thorough and so helpful. We couldn’t have asked for better. Thank you Andrew for all you did for us!

Arash Sorkhabi Avatar

Arash Sorkhabi

I’m satisfied with the expertise and professionalism with which my case was managed and handled. I wanted to take this opportunity to thank the firm for its support. Although it has been a long process time due to Covid, Nadia has always been one of the first people to guide me step by step through the path during this stressful and unprecedented time. I strongly recommend VisaPlace to anyone seeking legal counsel.

Sarb walia Avatar

Sarb walia

I am thrilled to share that , We have just got our Permanent residence status under humanitarian and compassionate category. It was great experience to get professional service from visaplace. All team members very knowledgeable, hard worker, polite and professional. Special thanks to Yasmeen Ali, who always guide me through out processs. Its not easy task to get positive output in HM Category. I am highly recommend visaplace for any kind of immigration needs.

Shannon Wilde Avatar

Shannon Wilde

Applying for my E2 Visa was so overwhelming for me. As soon as I engaged VisaPlace all that worry and stress was gone. They guided me through the entire process and set me up for success! I would 100% recommend using them for any of your Visa Needs.

Julia Rood Avatar

Julia Rood

I reached out to VisaPlace kind of on a whim, knowing that I needed to apply for permanent residency in order to stay with my spouse and our two cats. They were immediately and incredibly responsive, and almost instantly made me feel that I was dealing with professionals who cared about my case.

I reached out to them August last year, and today got the confirmation that my permanent residency has been approved. The people I worked with in VisaPlace stuck with me through the whole process, answering any questions and assuaging any fears that I had about the process, my application, or what I needed to do. Even when my anxiety made me snappy (I apologized immediately!) they handled my case and me with professionalism and compassion. Immigration is a stressful, scary process. I wanted professionals who knew the ins-and-outs so that I had the best chance of being able to come to Canada.

And now, I get to stay in Canada with my partner of nearly 10 years, and I couldn’t be happier. I would absolutely recommend this service to anyone who wants immigration help! A big thank you, especially, to Alejandra and Nadia for handling my case. I’m so lucky to have had your help!

Sanjida Prima Avatar

Sanjida Prima

Had a great experience working with the people at VisaPlace for a Permanent Residency application! The team I dealt with (Nadia B., Krisztina T., Mansi S.) was extremely knowledgeable, prompt and handled the case with care. I would definitely recommend their services to anyone in need!